Key Benefits for Office Buildings
Why is aReception the ideal choice for office buildings and business centres?
24/7 Non-stop Operation
Welcoming visitors, couriers and contractors with secure and seamless visitor management in compliance with GDPR.
Cost Savings
Thanks to the highly affordable aReception terminal, your operating costs are significantly reduced.
Efficient Visitor Management
Automated visitor registration and reliable record-keeping for comprehensive tracking across tenants.
Access & Elevator Control
Automate access permissions and elevator calls so visitors reach only the permitted floor/area, with a full audit trail.
Quick Registration
Frictionless self-check-in at the kiosk or via a QR code.
Reduced Burden on Staff
Front desk and security teams can focus on higher-value tasks instead of routine visitor handling.
How Does It Work?
Visitor Arrival
Activation at the terminal or by scanning a QR code.
Tenant Selection
The visitor selects the company/contact and confirms the purpose of the visit.
Check-in
Optional ID capture and acknowledgement of building/tenant policies or NDA.
Access, Elevator Pass Issuance
The system issues a QR/NFC pass or triggers the elevator to the permitted floor.
Host / Security Notification
The relevant tenant or security desk is notified and the visit is logged for reporting.
See How aReception Works in Practice
Smart Reception in SVJ Antal Business Centre
Implementing aReception in the common areas of Antal Business Centre delivered:
- 24/7 reception automation with the AI Kamila.
- Cost savings of €1,300 per month.
- Smart visitor routing to tenants with elevator access to the correct floor.
Lukáš Procházka
Controlling Manager
We chose aReception to modernize and automate our entrance. We needed a multi-tenant workflow with per-tenant rules and elevator control — Kamila handles it reliably while reducing costs.
FAQ: Office Buildings
aReception AI Smart Receptionist
What is smart reception software for office buildings?
It’s an AI-driven reception that runs 24/7 and covers visitor self check-in, navigation & information, AI Q&A, tenant routing, elevator/access control, multi-language support, notifications and reporting.
Which devices does it run on?
aReception is Android-first, so it runs on kiosks, terminals and tablets (incl. Zebra Android). We also support LCD screens via external PC/media player for custom builds. Remote updates keep devices secure and current.
How does it handle multi-tenant rules and elevator access?
You can set per-tenant rules, contacts and business hours. The system routes visitors to the right tenant and triggers elevator calls/access only to the permitted floor, with a full audit trail.
Is it GDPR-compliant and secure?
Yes. We apply data minimization, role-based access, encryption in transit/at rest, configurable retention, and audit logs.
What integrations are available?
Access control & elevators/doors, security desk tools, notifications (call/SMS/email), plus webhooks/REST for custom workflows.
How fast can we deploy?
Typical pilot in 1–2 weeks (content & training), with on-site install usually within a day once hardware and access integrations are ready.
Can it handle couriers and deliveries?
Yes—AI receptionist provides delivery instructions, contacts the tenant during business hours, or guides to parcel lockers after hours.
Does it support multiple languages?
Yes. aReception support 50+ multi-language voice/chat so international visitors are served naturally.
Where to buy / pricing?
Directly from the aReception or through our partners.
Want to See aReception in Action?
Leave us your contact, and we’ll show you how aReception can improve operations at your site.